2026 Annual Meeting
Faculty and Presenter Information
Thank you to everyone that submitted a proposal, abstract, or submission to present at the upcoming SAHM 2026Annual Meeting! The following information is for presenting faculty and authors. Please review the content on this page carefully to help you prepare to put your best foot forward at the SAHM Annual Meeting.
For All Faculty and Presenters
Financial Disclosures – Due December 10
All presenting authors and faculty at the SAHM Annual Meeting must complete a brief, 2-minute financial disclosure form through our accreditation partner as a requirement of the meeting providing CME/CE by no later than Tuesday, December 10, 2025.
Meeting Registration
All faculty and presenters are required to register for the 2026 Annual Meeting and to be present during the presentation. All faculty and presenters are responsible for their travel and lodging arrangements and expenses. Virtual/hybrid presentations are not available.
More Information about registration and information about hotel/venue.
Presentation Requirements
The Society for Adolescent Health and Medicine offers continuing education credits for educational sessions, scientific research, and hot topic presentations. In order to be in compliance with the ACCME, your presentation must be free of any commercial endorsement or bias. Therefore, your abstract, slides and presentation cannot include any registered trade names, company names or logos. Generic names are allowed.
Additional Information for Accepted Educational Sessions
Duration of Sessions:
- Workshops are 1.5 hours (90 minutes).
- Institutes are 3 hours, with one 15 minute or 30-minute break for a total time of 3.25 – 3.5 hours.
Presentation Room Set-Up: All presentation rooms are set-up with theater style (rows of chairs) with a podium, head table, projector, and projector screen at the front of the room. A computer will be available to advance slides. More information about the Speaker Ready Room will be shared closer to the Annual Meeting.
Presenter Requirements: Presenters must be available to present at the time and date assigned by the Program Committee between March 3-6, 2026. If your submission is accepted for presentation, ALL presenting authors are required to register to attend the in-person meeting at the standard rates. Registration fees will be waived for our Youth Presenter(s) as stated in the Youth Presenter Disclosure.
Registration Waivers: Occasionally, Workshop/Institute leaders have invited, as a co-faculty member, an eminent leader or expert who is ONLY able to attend the presentation and cannot attend any other portion of the conference and have asked the Program Committee to waive registration fees for that presenter. If this applies to your accepted proposal and you did not previously request a waive by December 10, 2025. Registration waivers will not be considered after this period.
Speaker Ready Room: Additional information regarding the Speaker Ready Room will be shared closer to the meeting.
The Program Committee welcomes, but does not require, the inclusion of adolescent and young adult voices within all session track types. For those that have an accepted Educational Session proposal that includes youth presenters, we encourage you to review our Principles of Youth Engagement in Conference Presentations.
Youth Presenters include anyone between the ages of 18 and 25 who cannot be categorized under another SAHM member/attendee category, such as medical/graduate students, fellows, or trainees. For submissions that include a Youth Presenter, you will be asked to provide their name/s. For accepted Educational Sessions that includes an Unnamed Youth Presenter that was not named yet on the accepted proposal, please complete this form. There will be flexibility to replace the youth presenter named in the original proposal with a new Youth Presenter if the original becomes unavailable, up until December 10, 2025 by contacting SAHM Member Services.
Youth Presenters must complete a financial disclosure and provide a resume or CV.
For accepted Educational Sessions with a Youth Presenter(s), SAHM will waive the youth presenter(s) registration fees if they cannot be categorized under another SAHM member/attendee category. SAHM does not provide financial support for Youth Presenters’ travel, lodging, or meals except for the meals provided to attendees during conference days.
It is the expectation of the Program Committee that sessions that include Youth Presenters will engage them in the planning and delivery of the session. The SAHM Youth Engagement working group will be available to provide additional guidance and support as needed.
Additional Information for Scientific Research Presentations
Session Overview: Presenters print their posters and display them in a large room alongside other poster presenters. Participants read and receive information from presenters with self-paced discussion.
Poster Size Requirements: You will be sharing the board with another poster. Posters must be no larger than 3’10” by 3’ 10” (46 inches by 46 inches) to allow room for two posters per board.
Download a PDF copy of our poster size requirements and other helpful guidelines.
Presentation Schedule: . Presenters will be notified in early January 2026of their poster # which indicates both where they will be presenting within the poster hall and where their abstract will be featured within the upcoming Journal of Adolescent Health Annual Meeting supplement scheduled to be published online in February 2026.
Presenters are responsible for the printing, transportation, hanging, and removal of their posters at the Annual Meeting.
Logistics: SAHM will provide space for each poster and thumb tacks to display your materials. Two posters will share one long poster board. Please be certain to display your materials on the side of the board with your corresponding poster number. There will be no Internet our electrical connection provided. Push pins to hang your poster will be provided.
At least one of the investigators must stand by the poster during the session when authors are required to be present.
Poster Session Set-up and Dismantle Schedule
TBA
Session Overview: Presenters print their posters and display them with a small number of other posters for an interactive session in which they formally describe their findings to the session’s participants and then participate in small group discussions. Those accepted to present during a poster symposia will be contacted with additional details shortly.
- Goal: The goal of the research poster symposia is to generate in-depth discussion of recent research with a focus on stimulating advancements in the field of adolescent health research.
- Design of Learning Space: Posters will be set up on the periphery along the wall of the room on poster boards. Presenters will hang their poster on the board in the order of their abstract numbers before the session begins. Authors must remove their posters at the end of the session.
- Poster Size Requirements: You will be sharing the board with another poster. Posters must be no larger than 3’10” by 3’ 10” (46 inches by 46 inches) to allow room for two posters per board. Presenters are responsible for the printing, transportation, hanging, and removal of their posters at the Annual Meeting.
Download a PDF copy of our poster size requirements and other helpful guidelines.
Session Overview: Each presenter will have 10 minutes to present followed by 5 minutes for question-and-answer for a total allotment of 15 minutes per an abstract. At 15 minutes, the Moderator will stop the presentation and/or discussion.
Room Set-Up: All presentation rooms are set-up with theater style (rows of chairs) with a podium, head table, projector, and projector screen at the front of the room. A computer with a wireless slide advancer will be available to advance slides from the podium. AV technicians will be onsite and available to assist if needed.
Visual Aids: Presentations should be created using MS PowerPoint for windows. Slides must be saved on a flash drive and brought with you to the Annual Meeting. Bring two separate copies of your presentation in case one is corrupted. All removable media must be clearly labeled with your name and the title of your presentation.
Speaker Ready Room: Additional information regarding the Speaker Ready Room will be shared closer to the meeting.
Additional Information for Charles Irwin Jr. New Investigators
Those accepted to present during the Charles Irwin Jr. New Investigator session will be sent an email with additional guidance regarding their upcoming presentation. Please refer to this email for the additional guidelines.
Additional Information for Accepted Hot Topics Presentations
Overview: Hot Topic sessions consist of three presentations. Presenters are allotted 15 minutes to present and five minutes for moderated Q&A. The sessions are fast paced and take place in the General Session room of the Annual Meeting.
Room Set-Up: Hot Topic presentations take place in the General Session room. The room will be set-up theater style (rows of chairs) with a stage that has a podium, head table, projector, and projector screen at the front of the room. A computer with a wireless slide advancer will be available to advance slides from the podium. AV technicians will be onsite and available to assist if needed.
Visual Aids: Presentations should be created using MS PowerPoint for windows. Slides must be saved on a flash drive and brought with you to the Annual Meeting. Bring two separate copies of your presentation in case one is corrupted. All removable media must be clearly labeled with your name and the title of your presentation. Please be mindful of the fast paced nature of the session and make sure that your slides can be presented within the 15 minute time limit.
Speaker Ready Room: Additional information regarding the Speaker Ready Room will be shared closer to the meeting.